πŸŽ‚  Hosting a kid's birthday party
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Brenna Laird

Brenna Laird

πŸŽ‚ Hosting a kid's birthday party

Everything you need to remember to throw your child a memorable and fun birthday celebration.

  • 12 tasks
  • 8 hours

Tasks

Once you've subscribed, you can add, delete, edit or update any task to personalize your plan.

  • πŸŽ‚ Choose a date and venue

    If your kid's birthday falls on a weekday, decide if you'd like to celebrate the weekend before or after. Don't feel like hosting at home? Here are 25 great ideas for places to throw a party: https://link.joinarrange.com/kidsbirthday_bestpartyplaces

    • 60m
    • 5 weeks before
  • πŸŽ‚ Choose a theme

    This will help inform your invitations and decorations. Here are 99 ideas to get you inspired: https://link.joinarrange.com/kidsbirthday_99themeideas

    • 30m
    • 5 weeks before
  • πŸŽ‚ Decide on your guest list

    Family party? Friends party? Both? If you are hosting at a venue, be sure to cross reference your list with their capacity constraints before you invite.

    • 30m
    • 5 weeks before
  • πŸŽ‚ Create and send your invitations

    Your party begins the moment you send the invites! Whether electronic or hard copies, be sure to include the theme, details of any activities and anything they may need to bring or know to participate (ex: Bring a bathing suit, towel and change of clothes or where to find parking). Hot tip: Are sibilings included? State so explicitly on your invite so your guests know! Use Paperless Post flyer to add links and easily track RSVPs: https://link.joinarrange.com/kidsbirthday_invitations

    • 30m
    • 4 weeks before
  • πŸŽ‚ Collect your RSVPs & send any outstanding invitations

    Getting an accurate headcount will help you order the right amount of food and party favors.

    • 30m
    • 3 weeks before
  • πŸŽ‚ Determine your menu and cake

    Depending on where you order, your bakery may require 2+ weeks notice to accommodate requests. Do your research now and pencil in when you need to place the final order (ideally when you have set your final RSVP so you can provide an accurate headcount!) Hot tip: If you are ordering food and cake, either arrange for delivery of delegate the day of pick up to a friend / family member. One less detail to worry about! Here are 100 cake ideas to show your bakery: https://link.joinarrange.com/kidsbirthday_cakeideas

    • 60m
    • 2 weeks before
  • πŸŽ‚ Purchase decorations, party favors and any other party supplies

    Three "must have" categories: 1. Venue. Ideas include signage when you arrive, balloon garlands, balloon bouquets, streamers, themed cutouts, etc. 2. Tables. Ideas include tablecloths, centerpieces, themed decorations (like if it's a princess theme you might have tiaras at every place setting), flowers, etc. 3. Party Favors / games. Really lean into your theme here! If it's a superhero theme - maybe each kid gets to decorate a mask to take home, if its a team party theme maybe each kid gets a tea cup with their name on it, filled with candy. Get creative and do some pinning for ideas! This is in addition to the standard: plates, cups, napkins, silverware, trash cans + bags, ice, drinks etc. If you are hosting at a venue, cross reference their party package because some items may already be included. Target has great options for kids birthday supplies: https://link.joinarrange.com/planningakidsbirthday_targetsupplies

    • 60m
    • 2 weeks before
  • πŸŽ‚ Begin prepping your decorations and party supplies

    Consider what signs you want to make, party favors you can assemble, printing you can complete, etc. Once everything is ready to go put it all in one spot so it's easy to grab! Here's a simple checklist template from Party City: https://link.joinarrange.com/kidsbirthday_checklist

    • 30m
    • 1 week before
  • πŸŽ‚ Review details with venue

    (If hosting at a venue) Connect with your Point of Contact to review any last minute questions or logistics you may need to cover prior to your party. Also, make sure you know when you'll get access to your party area, so you know how much time you have to set up.

    • 30m
    • 1 week before
  • πŸŽ‚ Create a timeline for your day

    When do you need to begin set up? How long will the party last? When does the food arrive? When do you sing "Happy Birthday"? How long will it take to clean up? (Especially if you are in a venue space) Once you've established your run of show, see if there are tasks you can delegate to family / friends. Many hands make light work!

    • 30m
    • 0 weeks before
  • πŸŽ‚ Get party ready!

    Decorate earlier than you need to. The goal would be to be complete 30 mins before guests arrive so you can fully focus on playing host when they do. Once you're done, you can do a little walkthrough of your space envisioning being a guest arriving. This might help you spot some things you forgot to complete (Ex: Like where will gifts go??)

    • 60m
    • On event date
  • πŸŽ‚ Write thank you cards

    Whether electronic or hand written, be sure to send thank you cards within a week of your party. If your child is old enough, this is a great opportunity to teach them the importance of expressing appreciation and gratitude. Here are some easy outlines to follow for all ages: https://link.joinarrange.com/kidsbirthday_thankyoucards

    • 30m
    • 1 week after
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