πŸ‘―β€β™€οΈπŸ§³ Planning a girls' trip
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πŸ‘―β€β™€οΈπŸ§³ Planning a girls' trip

Everything you need to remember when planning a girls trip, from finding a date that works for the whole crew to reminding everyone to submit expenses after the trip.

  • 15 tasks
  • 9 hours

Tasks

Once you've subscribed, you can add, delete, edit or update any task to personalize your plan.

  • πŸ‘―β€β™€οΈπŸ§³ Decide on a date

    With everyone's busy schedules, finding a date that works the group can be the most challenging part of the trip! Pick a date in advance and send a calendar hold (or invite everyone to the last task in this plan!) so no one forgets. We love using Doodle to easily find availability for a large group: https://link.joinarrange.com/girlstrip_pickingadate

    • 60m
    • 8 weeks before
  • πŸ‘―β€β™€οΈπŸ§³ Agree on a budget

    The 2nd most stressful part of planning a group trip is finances! Make sure everyone is on the same page about the cost of transportation, lodging, meals and activities. It will avoid any last minute surprises or awkward conversations. Splitwise makes it really easy to track and split expenses. https://link.joinarrange.com/girlstrip_managingexpenses

    • 15m
    • 7 weeks before
  • πŸ‘―β€β™€οΈπŸ§³ Pick a destination

    Especially if your group is spread out, finding a destination that's both easy and economical to get to can be a hard task. If you're going international, make sure everyone checks that their passport has at least 6 months between your travel date and expiration. Also consider time of year to minimize fare hikes and crowds. Use a tool like TripMatch to search for flights from multiple origin points to make the decision easier: https://link.joinarrange.com/girlstrip_findingadestination

    • 60m
    • 7 weeks before
  • πŸ‘―β€β™€οΈπŸ§³ Delegate tasks

    Once a general itinerary has been decided on, get the whole group involved by assigning different tasks like making dinner reservations, securing lodging, buying snacks or ordering festive decor. We've listed the most common tasks below and you can easily add the responsible group member to each of these calendar reminders as a way to delegate.

    • 15m
    • 7 weeks before
  • πŸ‘―β€β™€οΈπŸ§³ Choose your accommodations

    If your group is bigger than 4, renting an AirBnB is probably more economical than multiple hotel rooms. Do some research on your destination ahead of time so you know what neighborhoods fit your tribe's vibe. https://link.joinarrange.com/girlstrip_reserveyourlodging

    • 60m
    • 6 weeks before
  • πŸ‘―β€β™€οΈπŸ§³ Order special swag for trip

    If you're celebrating something special, like a reunion or a birthday, making commemorative hats or totes is a fun way to get everyone in the spirit and give them a souvenir from the trip. Etsy has a bunch of cute options: https://link.joinarrange.com/girlstrip_createatripsouvenir

    • 60m
    • 5 weeks before
  • πŸ‘―β€β™€οΈπŸ§³ Create your itinerary

    Make activity reservations early so that the tour operators can accomodate your whole group on the days you want. Need help planning? Girls vacation club has pre-set itineraries and can also work to create a custom one for your crew: https://link.joinarrange.com/girlstrip_itineraryplanning

    • 120m
    • 4 weeks before
  • πŸ‘―β€β™€οΈπŸ§³ Make meal reservations

    Most reservations open up 30 days in advance, so you'll want to make them ASAP if you're a large group. We like OpenTable because you can see all your reservations together and making changes is easy. For parties larger than 8, you might need to contact restaurants directly as some don't offer automated reservations for a group that big. Lastly, make sure you ask the group about any dietary restrictions so everyone is accounted for! https://link.joinarrange.com/girlstrip_makerestaurantreservations

    • 15m
    • 4 weeks before
  • πŸ‘―β€β™€οΈπŸ§³ Coordinate packing

    Not everyone needs to bring a hair dryer, straightener, and portable speaker. Coordinate items that will be used by the group and delegate who is packing what ahead of time to save space. As the organizer, be a hero and stock up on Advil, electrolyte packets, and extra hair ties for the group. Here's a quick packing list from Jetsetter: https://link.joinarrange.com/girlstrip_packinglist

    • 30m
    • 2 weeks before
  • πŸ‘―β€β™€οΈπŸ§³ Ask your lodging for any special requests for questions

    Depending on your lodging, you might need extras like a rollaway bed or need to know how to access the front door. Make sure you communicate with your host early to avoid last minute hiccups.

    • 30m
    • 1 week before
  • πŸ‘―β€β™€οΈπŸ§³ Order groceries

    Time is precious on these trips! If you're staying at a rental property, put in an Instacart order the day before so that snacks are waiting for you when you arrive. Ask the crew for snack requests and what type of milk they take in their coffee so everyone is happy. https://link.joinarrange.com/girlstrip_ordergroceries

    • 15m
    • 0 weeks before
  • πŸ‘―β€β™€οΈπŸ§³ Coordinate ground transportation

    Depending on the destination, you might need to rent a car or even just coordinate Ubers at the airport. If people are flying, create a spreadsheet with everyone's details so there's no confusion or paying for 3 Ubers that could have been 1!

    • 15m
    • 0 weeks before
  • πŸ‘―β€β™€οΈπŸ§³ Create a photo stream or shared album

    Get everyone excited for the trip by creating a shared photo stream or album and inviting the crew. Here's how to do it on iPhone: https://link.joinarrange.com/girlstrip_sharedphotoalbum

    • 15m
    • 0 weeks before
  • πŸ‘―β€β™€οΈπŸ§³ Girls trip begins!

    Get everyone on a text or WhatsApp chain if you're going international so the crew can stay in contact during their travels.

    • 15m
    • On event date
  • πŸ‘―β€β™€οΈπŸ§³ Submit your expenses

    Hopefully that splitwise was already set up pre-trip, but it's not too late! Make sure everyone has the link and ask that expenses be submitted within 5 days of returning so that no one is in a cash crunch. https://link.joinarrange.com/girlstrip_managingexpenses

    • 15m
    • 1 week after
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