πŸ’Ό Traveling for work
GoogleAdd plan to calendar
By continuing, you agree to Arrangeβ€˜sΒ Terms & Conditions and acknowledge youβ€˜ve read ourΒ Privacy Policy.
Bridgette Farrer Muir

Bridgette Farrer Muir

πŸ’Ό Traveling for work

This plan is for corporate travel. We're here to prevent you from forgetting anything important, from a neck pillow to a quarterly presentation, and help remind you of other seemingly small but important tasks.

  • 29 tasks
  • 14 hours

Tasks

Once you've subscribed, you can add, delete, edit or update any task to personalize your plan.

  • πŸ‘” Confirm travel dates and destination

    You have a work trip! Make sure you know when you're leaving, where you're leaving from, and what time you arrive. Think about how you plan on going to and from the trip and make sure you haven't planned anything else during the same period.

    • 30m
    • 9 weeks before
  • πŸ‘” Coordinate with other employees

    Coordinate with any other employees who are also traveling so you can book the same flights (or avoid them instead!). If flying with others, download FlightStatus, an app that has real-time flight updates, to see when others who may be on different flights are departing, arriving, or experiencing delays: https://link.joinarrange.com/travelforwork_flightstats

    • 30m
    • 8 weeks before
  • πŸ‘” Book flights

    Book your flight if you're traveling by plane, and make sure you receive the flight confirmation number. Afterwards, put the flight(s) on your calendar if your email doesn't automatically sync them; check to see if you should prepare for any layovers. Make sure you're getting points with an airline, and look beforehand if you don't already know to find out where the lounge is compared to the terminal you're leaving from. Here is an article from Forbes for the best credit cards to get travel points in 2022: https://link.joinarrange.com/travelforwork_travelpoints

    • 30m
    • 8 weeks before
  • πŸ‘” Book a car

    If you're planning on traveling by car, one idea is to arrange a carpool with a trusted coworker to make the journey less lonely and so you can alternate driving if you need to. If you need to book a car while there, talk to your hotel about how to do so and see if you can get points with your hotel or preferred rental car agency. Make sure to get points with a rental car agency if one is needed; here are 9 rental car rewards programs highlighted by The Points Guy: https://link.joinarrange.com/travelforwork_rentalcar

    • 30m
    • 7 weeks before
  • πŸ‘” Book hotel

    Book your hotel in advance for peace of mind and reduced fees. If you have a hotel of choice, make sure to get points with them. We like this list of tips for business travel from TravelPerk: https://link.joinarrange.com/travelforwork_businesstraveltips

    • 30m
    • 7 weeks before
  • πŸ‘” Confirm your trip itinerary

    Confirm your trip itinerary to make sure you know when you should be headed, and where. This way you can make sure that you leave yourself enough time to land and get to your first meeting in case there's a delay. Check out Deem for easy travel management: https://link.joinarrange.com/travelforwork_deem

    • 30m
    • 6 weeks before
  • πŸ‘” Arrange for ground travel to and from the airport

    Think about how you will get from the airport to the hotel. Figure out if a car service is being arranged on your behalf; if so, make sure you have a confirmation and a contact number. If you're on your own, ask your hotel for a recommended car service. If your hotel doesn't have one, Uber is usually a good way to go: https://link.joinarrange.com/travelforwork_uber

    • 30m
    • 6 weeks before
  • πŸ‘” Check the expiration on your travel docs & memberships

    Since many of us haven't traveled much in the past 18 months, many of our passports and memberships like PreCheck and Clear have expired. While getting a renewed passport may be tricky with 6 months of travel, TSA's renewal process is fairly easy: https://link.joinarrange.com/travelforwork_tsarenewal

    • 30m
    • 5 weeks before
  • πŸ‘” Check lounge access options

    Many credit cards include complimentary lounge access. Double check which airlines your credit card partners with and download the appropriate app to avoid crowds at the airport: https://link.joinarrange.com/travelforwork_creditforairports

    • 30m
    • 5 weeks before
  • πŸ‘” Select your seat & check for upgrades

    If you haven't already done so, be sure to select your seat and see if you are eligible for any upgrades. Seat Guru has seat maps of over 1,000 aircrafts to help you find the best seat: https://link.joinarrange.com/travelforwork_seatguru

    • 30m
    • 5 weeks before
  • πŸ‘” Schedule child, pet, or house sitters

    Save yourself a headache by getting on your sitter's calendar ahead of time. Here are 8 apps to find a last minute sitter: https://link.joinarrange.com/travelforwork_quicksitter

    • 30m
    • 4 weeks before
  • πŸ‘” Figure out what attire to bring + make a packing list

    Make sure you know the full itinerary and formality of each event to pack accordingly. If you're attending work dinners, you'll need extra outfits. Check if your hotel has a gym and pack gym attire if so. Here is an article titled "How to Pack for a Business Trip in 2022": https://link.joinarrange.com/travelforwork_whattopack

    • 30m
    • 4 weeks before
  • πŸ‘” Figure out if you're supposed to bring any presentations or samples

    Double check if you're expected to bring anything business-related like presentations, samples, or other communication tools with you, and arrange a way to get your materials there. One option is shipping your items ahead of time to your hotel, or fitting them into a carry on to avoid a lost luggage situation. If you have a presentation, here are 15 tips to engage your audience: https://link.joinarrange.com/travelforwork_presentationtips

    • 30m
    • 4 weeks before
  • πŸ‘” Order anything you're missing

    Double check that your luggage is still travel ready. We recommend traveling for work with as little as possible, so having a sturdy carry-on is a good idea. Air travel is incredibly uncertain right now - make sure you have small creature comforts like a comfortable neck pillow, eye mask, and headphones to make unexpected delays more bearable: https://link.joinarrange.com/travelforwork_creaturecomforts

    • 30m
    • 3 weeks before
  • πŸ‘” Drop off items to be cleaned or altered

    Double check the items you plan to bring and make sure they're clean and trip ready. If you're taking something to a dry cleaner, make sure to not plan to pick it up on a Sunday, as most dry cleaners are not open then.

    • 30m
    • 2 weeks before
  • πŸ‘” Pick up necessary travel items

    Whether it's TSA-friendly toiletry bottles, replacing broken makeup containers or picking up a new pill case, be sure you have any essentials you'll need. We recommend bringing a reusable water bottle, tissues, and anything else you might want; check out this article from Travel + Leisure of necessary travel items: https://link.joinarrange.com/travelforwork_necessaryitems

    • 30m
    • 1 week before
  • πŸ‘” Download movies, playlists, & books

    Make sure you have enough entertainment on your devices in case the airline's selection isn't up to par. Check out these suggestions from the New York Times: https://link.joinarrange.com/travelforwork_nytimesbooks

    • 30m
    • 1 week before
  • πŸ‘” Schedule necessary COVID tests

    COVID policies are changing rapidly and countries and destinations that may not have had any requirements when you booked could now mandate proof of vaccination or specific COVID tests. The CDC has a good overview of different travel restrictions, but ultimately it's best to check with your airline before travel. Some airports offer COVID testing for travelers before takeoff. This is convenient but fills up fast, make a reservation to reserve your date and time: https://link.joinarrange.com/travelforwork_covidtest

    • 30m
    • 1 week before
  • πŸ‘” Pick up cash for tips

    Swing by the ATM this week to make sure you have cash on hand for your trip.

    • 30m
    • 1 week before
  • πŸ‘” Pick up dry cleaning

    Double check your dry cleaners' hours, as many aren't open evenings or weekends.

    • 30m
    • 1 week before
  • πŸ‘” Pack your carry on

    Once again, we recommend packing lightly to make your experience traveling for work as easy as possible. Don't skip out on bringing the essentials, but pack smart to save yourself time and energy. Check out these business trip packing tips from the Travel Team: https://link.joinarrange.com/travelforwork_tipsforfrequenttravel

    • 30m
    • 0 weeks before
  • πŸ‘” Use a virtual private network for business

    Whether you’re doing work at a local office or a coffee shop, you should always use a VPN when working from abroad. This protects your work data while also keeping your computer device from being easily compromised, especially when using open networks and public wifi. Make sure to download a VPN app ahead of time to do so; here are 10 VPN apps from Tom's Guide: https://link.joinarrange.com/travelforwork_vpn

    • 30m
    • 0 weeks before
  • πŸ‘” Track expenses

    Make sure you keep your receipts in the same place for easy filing after the trip is over. Here are 5 apps that make tracking business expenses easy: https://link.joinarrange.com/travelforwork_trackingexpenses

    • 30m
    • 0 weeks before
  • πŸ‘” Check the weather & grab a mask or cleaning supplies

    Double check if you'll need to throw a coat or an umbrella and throw a back-up mask in your suitcase in case you misplace yours. While most airlines provide complimentary sanitary wipes, it doesn't hurt to bring a few without for added peace of mind. Here are some of the best weather apps to use in 2022: https://link.joinarrange.com/travelforwork_weatherapps

    • 30m
    • 0 weeks before
  • πŸ‘” Pack healthy foods

    Travel can be hard on your body, so make sure you have some easy healthy snacks to help your body be at its best. Check out this list of 30 healthy travel snacks from Business Travel Life: https://link.joinarrange.com/travelforwork_healthysnacks

    • 30m
    • 0 weeks before
  • πŸ‘” Charge your electronics before leaving

    To make your life easier, make sure all of your electronics are charged before you leave for the airport, like your computer, phone, and headphones. Although airports have outlets, sometimes they are in hard-to-reach places or are occupied by other travelers. Don't forget to pack your charger afterwards. For on-the-go needs, this solar powered portable charger has four different cords for a variety of uses: https://link.joinarrange.com/travelforwork_solarcharger

    • 30m
    • 0 weeks before
  • πŸ‘” Print out important confirmation numbers

    In an annoying scenario, you might run out of battery or lose your phone when it's time to board your plane. Print out your itinerary before leaving the house and keep a copy of it handy to make your life easier.

    • 30m
    • On event date
  • πŸ‘” Unpack your carry-on

    Don't forget to unpack your carry-on once you arrive to make sure your clothing doesn't wrinkle more than it already has, and allow yourself to relax. Congrats on a day well-traveled! If your luggage is in need of replacement or repair, do it now! We love Away's premium suitcases: https://link.joinarrange.com/travelforwork_awaysuitcase

    • 30m
    • 0 weeks after
  • πŸ‘” Submit expenses

    Congratulations, your work trip is over! After the trip is over, make sure to submit your expenses to your company: https://link.joinarrange.com/travelforwork_trackingexpenses

    • 30m
    • 1 week after
GoogleSign In with Google
By continuing, you agree to Arrangeβ€˜sΒ Terms & Conditions and acknowledge youβ€˜ve read ourΒ Privacy Policy.